Your browser (Internet Explorer 7 or lower) is out of date. It has known security flaws and may not display all features of this and other websites. Learn how to update your browser.

X

Proposal Submission Instructions

 

Proposal Submissions

Please read the proposal submission requirements and guidelines below before using the online submission site.  The help menu on each page of the submission site should answer your site related questions. Please be aware that there is a time-out feature in this software.  If you are on one page for more than an hour, you will lose the information you have submitted. You will have to logout and begin the process again. Gather the information you need for your submission before you begin the process.

The OHA staff is eager to help people navigate the submission site. Please contact us at oha@gsu.edu.  Emailed, faxed, or scanned proposals will NOT be accepted.

Please help OHA develop a diverse program by following these guidelines when using the on-line system.

  • People submitting individual papers may only submit one paper.
  • Individuals cannot appear as panelists for more than one session, though in certain cases they can be chairs or commentators.
  • Sessions should reflect institutional and disciplinary diversity. One of the benefits of attending a national conference is to interact with scholars from institutions and fields other than our own.

How to Submit a Proposal

Step 1 Set up an account

To begin the process, all submitters will need to create a new All Academic software user account. On the submission site home page, click “Create a New Account” in the Login Here box. You will put in your contact information and create a username and password for returning to the site. With your username and password, you can return and edit your proposal or submit another type of proposal until the Jan 31 deadline. The username and password are not related to your OHA membership account if you are a member.

You can only create one account linked to a specific email address.  If you try to create a new account with an email address you have already used in the system, you will get a message and be re-directed to login to the existing account.

Step 2 Select a proposal type

On the submitter menu, select “Submit or Edit a Proposal.” On the next page, select “Submit a New Proposal” for a new session or paper. On the “Select a Proposal Type” page, click on one of the links to select the type of proposal you want to submit. Proposals on any topic dealing with oral history may be submitted. Select from the following options:

Individual Submissions

  • Paper: A prepared presentation to be included in a panel. Individual papers will be grouped into panels and assigned a chair.

Session Submissions (if your submission will not fit in one of these categories, please email the program chairs directly.)

  • Facilitated Discussion: Open, facilitated conversation with audience members around a question or issue in oral history. Those proposing a facilitated conversation should explain their topic and propose at least two facilitators for the session.
  • Listening Session: 1-3 researchers share longer excerpts from their interviews (up to 30 minutes of audio total), and then generate a conversation with the audience. This is a chance for audience and researcher to discuss the ethical, interpretive, or pragmatic issues that arise in the interviews and for researchers to get feedback on their interviewing method, or to engage in shared interpretation with colleagues of thorny or complex issues.
  • Mini-workshop: 1-2 workshop leaders share knowledge and expertise about a particular oral history tool, technology, technique, lesson plan, or software in a short “how to” session.
  • Panel: 3-4 speakers present papers, 10-20 minutes each. Each panel will include a chair and commentator who is not a member of the panel. The chair may act as commentator.
  • Performance: An aesthetic or artistic production involving two or more persons.
  • Roundtable: 3-6 speakers make 5-10 minute introductory remarks, and engage in a discussion with each other and the audience. Each session will include a chair.

Step 3 Add proposal and participant information

Once you have selected the type of proposal, you will add information regarding session content and participants. Below are instructions for the three types of submissions:

A)    Individual paper submissions

B)    Panel submissions (a collection of papers)

C)    Facilitated discussion, listening session, mini-workshop, performance, and roundtable

Follow the steps for the type of proposal you selected.

 

A)    For Individual Paper Submissions:

If you are submitting an individual paper, you will be asked for the following information:

  • Paper Title (maximum of 20 words)
  • Paper Abstract (maximum of 300 words)
  • Session topic (select the topic that best describes your proposal)
  • A brief curriculum vitae or resume (maximum of 400 words). This can be in resume form or a paragraph summary.

IMPORTANT: Type all information exactly as it should appear in the program. Use appropriate grammar, punctuation, sentence construction, and do not use abbreviations. The session information you type in this form will be included in the OHA program book if your proposal is accepted; the biographical information will be available only to the program committee.

Once you have entered this information and click “Accept and Continue,” the next step is to confirm that you are the author of the paper.

  • If you are the only author, click “Accept and Continue” to move on to the review page.
  • If you have a co-author, follow directions to enter the co-author into the database.

At the end of the review process, those submitting individual paper proposals will receive a confirmation e-mail that the paper has been submitted. The Program Committee will organize as many individual papers as possible into sessions. You may only submit ONE individual paper for consideration.

B)    For Panel Session (a collection of papers):

If you are submitting a full panel session, you will be asked for the following:

  • Session Title (maximum of 20 words)
  • Session Abstract (maximum of 300 words)
  • Session topic (select the topic that best describes your proposal)
  • A brief curriculum vitae or resume for EACH SESSION PARTICIPANT (maximum of 400 words each). This may be in resume format or a paragraph summary.

IMPORTANT: Type all information exactly as it should appear in the program. Use appropriate grammar, punctuation, sentence construction, and do not use abbreviations. The session information you type in this form will be included in the OHA program book if your proposal is accepted; the biographical information will be available only to the program committee.

  • Once the session information has been entered, you will be prompted to add papers to the panel.
    • Click “Add a Paper” and you will be asked to enter the title and a brief abstract for the first paper.
    • After you accept the information, you will select an author for the paper.
    • Search the submission database for the author by typing in the last name under Add/Search for Author by Last Name.
    • If you find the participant in the system, click to add him/her to the session in the appropriate role.
    • If the search does not find the participant, click “Add Unlisted Participant” to put someone new in the database. You will be asked for contact information for each new participant. The following fields are required:
      • First and last name
      • Email address
      • Affiliation (if none, enter Independent)
      • City
      • Country
  • Once a participant is selected for the session and assigned a role, move on to enter your second paper.
  • Continue this process until all papers have been submitted.
  • Once all papers are submitted, enter participant information for your chair and commentator using the same search process.
  • Once all participants are entered, click Accept and Continue to reach the review page.

Panel session submitters: You will receive a confirmation e-mail at the end of the submission process. For your reference, you will find copies of all emails sent by the system in the message center of your All Academic user account. You will serve as the primary contact with session participants and the OHA. You are responsible for editing paper titles, abstracts, and biographical statements as needed. The proposal may be accessed only through your account. When you add new participants, you automatically create an All Academic user account for each person. Each participant will be sent an email with instructions on how to log in to their account.

Panel session participants: You will find copies of all emails in the message center of your All Academic user account. You may not access the proposal through your All Academic user account. You may only update your account profile, affiliation, and contact information.

You may chair and comment on the same session.

  • You may not chair or comment and present a paper in the same session.
  • If a panel has a commentator, he or she should not be the dissertation adviser of any member of the panel.
  • We strongly encourage panelists to fulfill their professional responsibilities beyond presentation at the meeting and to join the OHA.  The Program Committee advises each participant of his or her professional and ethical obligation to appear and to locate suitable replacements in the event of an unavoidable withdrawal.

C)    For Facilitated Discussion, Listening Session, Mini-workshop, Performance, and Roundtable Submissions:

You will be asked for the following:

  • Session Title (maximum of 20 words)
  • Session Abstract (maximum of 300 words) If the session is sponsored by a committee, please include that information in the abstract.
  • Session topic (select the topic that best describes your proposal)
  • A brief curriculum vitae or resume for EACH SESSION PARTICIPANT (maximum of 400 words each).

IMPORTANT: Type all information exactly as it should appear in the program. Use appropriate grammar, punctuation, sentence construction, and do not use abbreviations. The session information you type in this form will be included in the OHA program book if your proposal is accepted; the biographical information will be available only to the program committee.

  • Once the session information has been accepted, you will be prompted to add participants to the session. You will add participants one at a time using this process:
    • Search to see if a participant is already in the submission database by typing in a last name in the “Search by Last Name” box.
    • If you find the participant in the system, click to add him/her to the session in the appropriate role.
    • If the search does not find the participant, click “Add Unlisted Participant” to put someone new in the database. You will be asked for contact information for each new participant. The following fields are required:
      • First and last name
      • Email address
      • Affiliation (if none, enter Independent)
      • City
      • Country
  • Once a participant is selected for the session and assigned a role, move on to enter your second participant.
  • Continue until all session participants are entered.  At that time, click “Accept and Continue” to move to the review page. If you are required to have a chair for your session, you will be prompted to add a chair before you can move to the review page.

Session submitters: You will receive a confirmation e-mail at the end of the submission process. For your reference, you will find copies of all emails sent by the system in the message center of your All Academic user account. You will serve as the primary contact with session participants and the OHA. You are responsible for editing the abstracts as needed. The proposal may be accessed only through your account. When you add new participants, you automatically create an All Academic user account for each person. Each participant will be sent an email with instructions on how to log in to their account.

Session Participants: You will find copies of all emails in the message center of your All Academic user account. You may not access the proposal through your All Academic user account. You may only update your account profile, affiliation, and contact information.

  • You may chair and comment on the same session for a roundtable.
  • We strongly encourage panelists to fulfill their professional responsibilities beyond presentation at the meeting and to join the OHA.  The Program Committee advises each participant of his or her professional and ethical obligation to appear and to locate suitable replacements in the event of an unavoidable withdrawal.